Introduction to Waste Documentation in BigChange

Managing waste documentation is crucial for compliance with environmental regulations and ensuring smooth operations. BigChange offers a solution for handling waste documentation, making the process efficient and reliable.

Any business involved in transporting waste must be able to provide documentation in compliance with the Environmental Protection Act 1990. For every hazardous waste collection, a Hazardous Waste Consignment Note is required. Non-hazardous waste collections must be accompanied by either a Waste Transfer Note for each collection or an Annual Waste Transfer Note that covers all collections made within a 12-month period.

If you would like to use this waste documentation process, please contact BigChange Support. They can arrange for the necessary worksheets and templates to be added to your site. Once these are in place, you can follow the steps outlined below to set it up.

Waste Documentation Overview

BigChange streamlines waste documentation by integrating worksheets, templates and custom fields into job workflows. This ensures that all necessary information is captured accurately and efficiently.

How they work

Each 'collection' job sets the location for the waste collection.  This job will also contain one or many 'Waste worksheets'.  The driver will fill in the worksheets required by entering the quantity and type of waste collected, obtain a customer signature and this is turn will then fill in the waste section on the waste documentation automatically.

Upon disposal, another worksheet (or separate disposal job) will then capture the weight disposed and the location of the disposal.

Key Points:

• Waste documentation is based on job worksheets and custom templates.
• Worksheets capture signatures and other essential data.
• Custom fields store additional information required for compliance.
• Templates provide the end documents required to move waste.

Purpose of waste documentation & process in BigChange.

By adhering to this recommended setup, you will be able to generate accurate waste documentation with minimal manual data entry. This process, should it be followed, will minimise the setup time and effort required (by you). We have created custom worksheets and templates that automatically populate the necessary data required for the waste documentation.

Setting Up Waste documentation and workflow.

To begin using waste documentation in BigChange, you first need to set up the necessary areas of the system. We will guide you through the configuration for both individual single jobs and group jobs. Each scenario has a unique setup and usage process.

For detailed instructions, please refer to the separate articles.

• Waste - Group job setup and process
• Waste - Single job setup and process

Worksheets and Templates

BigChange Support will integrate the following custom-built worksheets and templates into your site. After that, all you need to do is configure the 'Contact custom fields' and 'Job types'. Additionally, we will guide you through the operational job scheduling processes.

1. Worksheets
2. 1. 1. Collection
      2. Disposal
      3. Carrier Registration Details
      4. Various - Waste types
3. Templates
   
   1. 1. Waste Consignment Note (Group) v2
      2. Waste Consignment Note (Single) V2
      3. Waste Transfer Note (Group) v2
      4. Waste Transfer Note (Single) V2

Why use a Group Job.

This is the preferred method for managing the waste process within BigChange. Begin by creating a 'Group Job,' then add individual single jobs within this group to represent your collections at various sites throughout the day. The final job within the group will be a 'Disposal Job,' where you will dispose of the waste at a disposal site, complete with all the collected documentation.

Please refer to article on 'Waste - Group job setup and process.'

Why use an individual Job

This method enables one collection and one disposal per customer by creating a single job and incorporating a waypoint (stop) within that job for the disposal. 

• By doing it this way it keeps all necessary paperwork separate.

Please refer to article on 'Waste - Single job setup and process.'

Group job vs Single job - The Pros and Cons

Templates

We have created the following waste documentation templates for you and by using the outlined setup and processes, these will contain the correct data. 

• The Hazardous Waste Regulations 2005: Consignment Note
• Duty of care: Waste Transfer Note

Example: The Hazardous Waste Regulations 2005: Consignment Note

Example: Duty of care: Waste Transfer Note

Waste Return Reports

At BigChange, we offer two Waste Return Reports accessible from the Analytics and Reporting section. These reports are tailored to fulfill the legal requirements for quarterly returns of non-hazardous and hazardous waste, as mandated by the Environment Agency. They are specifically designed to comply with the agency's standards.

1. Navigate to Analytics & Reporting in the top menu.
2. Select the Hazardous waste: consignee returns report.
   • Please refer to the article on how to run the Hazardous waste: consignee returns report.
3. Select the National operators waste return report (non hazardous).
   • Please refer to the article on how to run the National operators waste return report