Creating and Managing Note Custom Fields

This article provides a step-by-step guide on how to create and manage note custom fields in BigChange. Note Custom Fields allow you to add additional information to your notes, making your data more detailed and specific.

Does your navigation menu bar look like this?  Read our Support article about changes we are making, New BigChange Navigation Bar.

Creating a Note Custom Field

To create a custom field, navigate to: Profile (icon)→ Admin Settings → Contacts & notes → Notes custom fields → Add. Select the note type that the custom fields will be associated with, for example, 'Customer Call'. Select "Add" to create a new custom field.

Making a Note Custom Field Mandatory

When creating a custom field, consider whether the field needs to be mandatory, and if a response is required. Also, decide if this field needs to be visible and/or editable for device users. By using the "Mandatory" and "On devices" check boxes, you can configure these settings.

Deleteing a custom field

Deleting a custom field in BigChange is a permanent action and cannot be undone. All the data associated with that field will be lost. Therefore, it's crucial to double-check and confirm that the data in the field is no longer required before proceeding with deletion. 

The system will provide an on-screen warning asking are 'Are you sure you want to delete this custom field?' before the deletion process is completed to remind you of this.

Copying Custom Fields to a Different Note Type

You can copy the custom fields you've created to a different note type. 

Navigate to: Profile (icon)→ Admin Settings → Contacts & notes → Notes custom fields → Copy List To. Select the note type you wish to copy the custom field list to.

Once you have selected the note type that you wish to copy the Custom Field list to, there will be a warning message asking if you wish to continue:

Should you copy the custom fields from one group to another, any pre-existing custom fields in the group you are copy the fields to, will be deleted and replaced. 

Before you complete the copying of custom fields, you will receive an on-screen warning reminding you of this.

The Custom Fields will display as fields at the bottom of the Note, whenever the relevant Note Type is selected.

Conclusion

Creating and managing custom fields in BigChange is a straightforward process that allows you to add more detail to your notes. Remember to consider whether a field should be mandatory, visible on devices, and editable when creating it. Also, be aware that copying custom fields to a different note type will overwrite any existing fields.