Adding your Vehicles

Efficient fleet management is crucial for any business relying on vehicles for operations. Adding vehicles to your BigChange account allows you to manage and track them effectively. This guide will walk you through the process of adding vehicles, entering essential details, and linking them to tracking devices.

Accessing Vehicle Settings

Navigating to Vehicle Settings

• From the top menu, select "Account Settings".
• Select "Settings" from the dropdown.
• On the side menu, select "Vehicles".
• Proceed to "Add - Edit" and then select "Add Vehicle".

Understanding Vehicle and Asset Options

• Add Vehicle: Use this option to add a new vehicle with comprehensive details.
• Add Asset: This option is for adding assets like trailers or forklifts, which require less information.
• Import: Allows you to import a list of vehicles from an Excel file.
• Import Fleet Attributes: Use this to import specific attributes for your vehicles.
• Export Fleet Attributes: Allows you to export vehicle attributes for record-keeping or analysis.

Adding a New Vehicle

Entering Vehicle Details

1. Registration: Input the vehicle's registration number.
2. Vehicle Type: Select the type from the dropdown list to determine applicable speed limits.
3. Group: Assign the vehicle to a specific group.
4. Make and Model: Enter the make and model of the vehicle.
5. Year: Specify the year of first registration.
6. Odometer Unit: Choose between miles or kilometres.
7. Reference: Optionally, add a reference to avoid duplicates during data import.
8. Tracking Device: Link the vehicle to a tracking device. This is usually set up by BigChange personnel.
9. Used for Jobs: Indicate if the vehicle is used for jobs and should appear on the schedule tab.
10. Fixed Resource: Specify if the vehicle has a dedicated driver. If yes, select the resource from the dropdown list.
11. Camera device serial number: If you have a BigCgange Dashcam this is where support will link it to this vehicle. Please refer to the article on DashCams for more information.

Cose, Environmental and Operational Details

1. Cost per Mile: Estimate the cost per mile, considering fuel, tyre wear, and services.
2. Cost per Day: Calculate the daily cost, including leasing, insurance, and MOT.
3. CO2 Emissions: Enter the CO2 value from the vehicle's V5 document.
4. Idling Fuel Consumption: Input the idling fuel consumption value for reporting purposes.
5. Icon: Choose an icon to represent the vehicle on the map.
6. Attributes: Select any applicable attributes and specify expiry dates.
7. Worksheets for Vehicle Checks: Select the appropriate vehicle check worksheet.
8. Vehicle Type for Defects: Choose the type for defects to determine the checklist for tablet users.
9. Custom fields: Custom field created for vehicles will be displayed under the grey line.
10. Grey infomation boxes: On hover help information will be displayed regarding the field it is refereing to.