End a Contract Invoice Period Early

Managing invoicing periods effectively is crucial for maintaining accurate financial records. In BigChange, users have the flexibility to edit recurrences within the current invoicing period. This article provides a detailed guide on how to end an invoice period early and the implications of such changes.

Understanding Invoice Periods in BigChange

• Invoice Period Basics
  • An invoice period is a set timeframe during which invoices are generated based on a contract's recurrence settings.
  • Typically, contracts are set to produce a specific number of invoices over a defined period (e.g., 1 invoice per month for 12 months).
• Editing Recurrences
  • Users can edit recurrences within the current invoicing period.
  • Changes to recurrences will create a new series of documents, separate from previous invoices.

Implications of Editing Recurrences

• Creation of a New Invoicing Period
  • When a recurrence is edited, a new invoicing period is created.
  • This new period will generate invoices independently from the original period.
• Example Scenario
  • Consider a contract set to produce 1 invoice per month for 12 months.
  • After the 6th invoice, the recurrence is edited, resulting in a new invoicing period.
  • The new period will also produce 1 invoice per month for 12 months unless adjusted.

Adjusting the New Invoicing Period

• Managing Invoice Count
  • To avoid excess invoices, adjust the new period to account for invoices already produced.
  • For example, if 6 invoices were produced in the first period, set the second period to end after 6 invoices.
• Updating Start Dates
  • Users can update the start dates of future invoicing periods following a recurrence change.
  • This ensures continuity and accuracy in financial records.